Administration

Executive Assistant

Accra, Greater Accra Region   |   Full time

Job role:

Our client on the lookout for a skilled Executive Assistant who will be able to provide support to the two founders in a proactive and timely manner. 

An Executive Assistant’s duties will involve duties such as managing the executive’s schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely manner. 

Responsibilities:

  • Assist an executive by being the point of contact for all communication i.e the phone, email, fax etc. Duties also include interfacing with clients
  • Manage the executive’s schedule by arranging appointments, travel itineraries etc.
  • Produce reports for the executive, based on historical references or research, as requested
  • Keep information confidential and secure through use of backups and appropriate security software
  • Manage office supply inventory and maintains stock levels to ensure smooth functioning
  • Maintain and improve office filing system
  • Represent the executive in their absence by attending meetings and taking notes
  • Assist other employees as per the executive’s wishes
  • Maintain professional knowledge levels by attending workshops and following publications

Requirements:

  • [2] years of experience working as an Executive Assistant or in a similar position preferred
  • Business Commerce undergraduate degree
  • Strong organizational skills with an eye for detail
  • Tech-savvy and acquainted with office management procedures
  • Excellent verbal and written communication skills

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